Secretary
Administration

Description of job position

• Planning and organising a superior's work meetings and conferences.
• Handling incoming and outgoing phone calls.
• Services for management and guests, e.g. welcoming guests, preparing and serving refreshments, etc.
• Managing business correspondence and email.
• Transcribing data using computers, database management and the creation of presentations.
• Recording the minutes in work meetings and negotiations using materials provided by a superior.
• Operating fax machines, scanners, copiers, and similar office equipment.
• Reserving travel tickets, airline tickets, and accommodation for business trips.
• Purchasing office supplies, refreshments, and other goods consumed on a daily basis.